Written by Coursera Staff • Updated on
Take control of your time with these seven key time management skills.
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Learning how lớn effectively manage your time enables you lớn meet deadlines, explore new ideas, and find a healthy work-life balance. If you feel overwhelmed and overworked, learning a few time management tools may help you reduce stress and plan how lớn meet your goals.
In this article, we'll outline seven skills that, when developed, can give a big boost lớn your productivity.
What is time management?
Time management is the art of effectively planning your time. This allows you lớn efficiently and productively complete the activities and tasks you need lớn in the appropriate amount of time. Time management also involves prioritizing your to-do list so sánh that you complete urgent or important tasks before others. This helps lớn avoid missing important deadlines or rushing through important tasks.
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7 time management skills
If you're ready lớn take control of your time, work on developing these seven time management skills.
To effectively manage your time, you will need lớn decide in which order you should complete your tasks. Reviewing your schedule each day and labeling your to-do list with whether tasks are urgent, important, or neither can help you decide when and how lớn manage your time throughout the day. In general, you will want lớn prioritize your urgent tasks in the order of their importance. Following this, you can complete your non-urgent tasks in the same manner. This makes sure you complete critical tasks with the needed attention and time.
One key difference when prioritizing tasks will be between “urgent” and “important” tasks. Urgent tasks are ones that you must complete as soon as possible, while important tasks are those that matter, and not doing them may lead lớn negative consequences, but there is more flexibility on when they get done.
For example, picking up your prescription from the pharmacy is an important task because you likely need the medication, and waiting too long could have negative health consequences. However, you may have freedom over the next couple of days as lớn when you pick up the prescription. If you are expecting an important phone điện thoại tư vấn and your phone rings, then picking up the phone điện thoại tư vấn is an urgent task. This is because it is a task that demands your immediate attention.
2. Goal setting
Goals give a measurable way lớn determine progress toward the over product. Setting goals can help you organize your to-do list and determine the priority of your tasks. If you have a goal phối for the over of each week or month, then you can create a priority list specifically for each goal. This can reduce the feeling of being stressed or overwhelmed when working toward larger goals.
Read more: What Are Your Career Goals? Tips for Setting Your Goals
Writing down your schedule can give you a realistic idea of how much time you have lớn allocate lớn different tasks. For example, you may have a standard 9-to-5 work day and assume you have eight hours lớn complete your five project-based tasks of the day. Let’s say you then write down your schedule, and see you have an hour-long lunch meeting, a 30-minute internal meeting on a different floor, and have lớn leave 30 minutes early lớn pick up your kids from school. When you write this down, you see you actually have six hours outside of meetings.
By breaking down your schedule, you’ll realize each meeting is a 10-minute walk from your office. In addition lớn this, you know it takes you at least 10 minutes lớn get organized at your desk before beginning work each time you return, and you will need a 30-minute break in the day lớn recharge. You now realize you have lớn factor in 40 minutes of walking time and 50 minutes of non-working time at your desk. This leaves you 4.5 hours of working time for your project-based tasks.
By writing down your schedule, you can better allocate time for each task and make reasonable plans for your day.
Tip: Analyzing your daily and weekly patterns can help you find which times in the day you are typically most productive. Some people may find they tend lớn have hours of uninterrupted time before lunch, while others may work their best in the afternoons or evenings. By understanding when you are able lớn focus best, you can schedule more complex tasks during these hours. For mindless and simple tasks, you can schedule these assignments during less focused hours.
Delegating tasks is an important skill lớn avoid being overwhelmed. If you have the capacity lớn delegate tasks within your workplace, consider assigning certain projects lớn team members that have the capacity lớn take them on. This gives you time lớn focus on more challenging tasks.
5. Setting boundaries and saying "no"
If your supervisor or colleague asks you lớn complete a task and you bởi not have the time, practice being assertively honest about your work capacity and current workload. Taking on too many responsibilities can prevent us from completing important work and contributes lớn missing deadlines. If you are repeatedly assigned more tasks than vãn you are able lớn effectively complete, consider scheduling a meeting with your supervisor lớn discuss the limits of your role and how you can best perform in your current position.
Read more: How lớn Set Boundaries at Work
Creating an organized workspace can help you focus on your assignments and prevent wasting time on distractions. To work productively, make sure you are able lớn find needed materials, a place where nobody will interrupt you, and a comfortable space.
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Instead of trying lớn complete several tasks at once, focus on one task at a time. This may improve the quality of completed tasks and allow you lớn reduce distractions.
Many technologies exist lớn automate common workplace tasks. Depending on your profession, using project management software, human resource software, gmail templates, or scheduling software may be able lớn help streamline your workload.
Benefits of good time management
There are many benefits of managing your time well in the workplace. In general, those with good time management skills will experience the following benefits compared lớn professionals with poor time management skills:
Lower levels of stress
Lower anxiety levels
Improved reputation in the workplace
Attainment of goals
Increased ability lớn meet deadlines
Improved work quality
Better work-life balance
Increase professional confidence
More không tính phí time
More energy for personal activities
Empower yourself lớn reach your goals at trang chủ and at work with Achieving Personal and Professional Success from the University of Pennsylvania's The Wharton School. Learn how lớn define success, communicate more effectively, and use your influence through hands-on exercises, surveys, and case studies, all at your own pace.
This nội dung has been made available for informational purposes only. Learners are advised lớn conduct additional research lớn ensure that courses and other credentials pursued meet their personal, professional, and financial goals.